The Complete Wedding Signage Checklist: From "Welcome" to "Seating Charts"

Introduction

Wedding decor often focuses on flowers and linens, but signage is the unsung hero of a smooth event. Signs act as silent hosts. They tell guests where to go, what to drink, and where to sit, preventing confusion and the constant question: "Where is the restroom?"

To help you plan, we have compiled the comprehensive Wedding Signage Checklist. From the moment guests arrive to the final send-off, here is every sign you might need.

Part 1: The Ceremony

The first impression. These signs set the tone and manage logistics.

• The Welcome Sign: Usually placed on an easel at the entrance. "Welcome to the Wedding of [Name] & [Name]." Material Tip: Acrylic or Foam Board.
• Unplugged Ceremony Sign: "Please turn off phones and enjoy this moment with us." Essential for keeping aisles clear of iPhones.
• "Pick a Seat, Not a Side": For modern weddings where bride/groom sides don't matter.
• Reserved Seating: Small signs for the first two rows (Parents/Grandparents).
• Directional Arrows: If your ceremony is deep in a garden or confusing to find.

Part 2: The Cocktail Hour

Guests are mingling and looking for drinks. Help them out.

• Bar Menu / Signature Drinks: Speed up the bar line by listing options clearly. "His: Old Fashioned | Hers: French 75."
• Guest Book Sign: "Please Sign Our Guestbook." Without a sign, people often walk right past it.
• Cards & Gifts: A simple sign next to the card box.
• Hashtag Sign: Remind guests to tag their photos.

Part 3: The Reception

The main event. Organization here is key to getting 150 people fed and seated.

• Seating Chart: The most critical sign. Whether it’s an alphabetical list or a diagram, it must be large and legible.
• Table Numbers: Essential for guiding guests to their destination.
• Dinner Menu: Either individual cards or one large sign at the buffet.
• Dessert Table / Candy Bar: "Love is Sweet, Take a Treat."
• Photo Booth Instructions: "Grab a Prop and Strike a Pose."

Part 4: Choosing Your Materials

Your signs should match your theme.

• Acrylic (Clear/Frosted): Modern, chic, and very durable. Perfect for Welcome Signs and Seating Charts.
• Foam Board: Lightweight and cost-effective. Great for easels.
• Corrugated Plastic: Weatherproof. Best for outdoor directional arrows or parking signs.

When to Order?

3-4 Months Out: Order your Welcome Sign and Guest Book items.

1 Month Out: Order your Seating Chart (once RSVPs are final) and Bar Menus.

Conclusion

You don't need every sign on this list, but using this checklist ensures you won't be scrambling the week before the wedding. Ready to start designing? Explore our Wedding Signage Collection to find templates that match your vibe.